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Administrative Assistant II in Houston, TX at Tokio Marine HCC

Date Posted: 4/4/2018

Job Snapshot

Job Description

Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Spain and Ireland, transacting business in approximately 180 countries and underwriting more than 100 classes of specialty insurance. Tokio Marine HCC products and capabilities set the standard for the industry, and many of the Company’s over 2,600 employees are industry-leading experts.

We have an exciting opportunity for an Administrative Assistant II in our Corporate Headquarters located in Houston, TX.

Position Summary: 

Under supervision, provides a wide variety of administrative and secretarial support for assigned department or work unit. Administers programs, projects, and/or processes specific to the department. May assist in the preparation and control of departmental records and reports regarding operations. 

Key Responsibilities: 

Relying on experience and knowledge, the Administrative Assistant II is responsible for accomplishing the following assignments. These assignments are varied in nature.


  • Perform word processing duties for the department that may include the creation of memos, correspondence, reports, and presentations.
  • Input data into spreadsheets, databases, or other departmental systems.
  • Coordinate department schedules including establishing agendas and managing appointments.
  • Answer phones, forward calls, and take messages.
  • Order office supplies and maintain supply stock for department.
  • Oversee incoming and outgoing mail distribution.
  • Coordinate department meetings; arrange use of conference rooms.
  • Serve as a contact for both internal and external clients.
  • Maintain departmental files and coordinate off-site storage.
  • May arrange and coordinate business travel as directed by management.

Job Requirements

Position Knowledge, Skills, and Requirements: 


  • High school diploma or equivalent


  • Minimum of two years of relevant administrative support experience


  • Possess and have ability to apply basic knowledge of principles, practices, and procedures
  • Solid written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy
  • Advanced organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously
  • Advanced proficiency and experience using Microsoft Office package (Excel, Access, PowerPoint, Word)
  • Overtime hours may be required to fulfill job responsibilities

 Tokio Marine HCC offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking an energetic and confident individual to join our team of professionals.  Tokio Marine HCC and its subsidiaries are equal-opportunity employers. Please visit (file:// for more information about our companies.


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